Volleyball club management software
Everything your coaches do in the gym stays with the club.
Koach is the software your volleyball club's coaches use to keep their training sessions, drills, line-ups and matches. A club account puts one overview on top of that: every team, every coach, every player. And what a coach records stays with the club, even when they stop next season.
A coach leaves. Their work stays.
You take the access away. The work stays put.
Over a season a coach builds dozens of drills, notes on players, line-ups and match data. At most clubs that lives on their phone or in a folder of their own, and their successor starts from nothing. In Koach it sits with the team.
Take a coach out of a team and only their access disappears. The drills, sessions, matches and notes stay where they are. Hand the team over to their successor and that person opens the same team with the same history. One thing belongs with that: a team hangs on the account that created it, so let a departing coach transfer their team, or put it under the club account, before they close their own account.
And their drills belong to the whole club: every coach in your club sees the drills of all club teams, on top of the 200+ drills that are already in Koach. So a new youth coach never starts with an empty screen.
A player moves to another team. Their history moves along.
The new coach sees what happened last season.
When the teams are redrawn for a new season, a player moves from the U16 to the U18, and at most clubs nothing else moves with them. Their attendance, their numbers and their previous coach's notes stay behind in an old list.
In Koach the player moves themselves. Their statistics, attendance, notes, badges and line-ups stay attached to them. On their player card the new coach sees the block Previously with other teams: matches, sessions, points and attendance rate, per team and per season.
And the season that is ending is recorded before anything moves: team, shirt number, attendance and points, so you can still look it up next year.
Unlimited teams, unlimited coaches
Your second coach, your youth line and your first team cost nothing extra.
On the Coach plan one team belongs to one subscription, with two coaches at most. On Club that limit falls away: as many teams as your club has, and as many coaches per team as you want.
And this is the point that counts at the members' meeting: in a team that sits on the club account, a coach you add needs no subscription of their own. The team covers everybody in it, and there is no ceiling on the number of coaches, from the youngest youth team to your first team. If the club grows by two teams, the bill does not change.
One condition belongs with it: cover runs through the account that owns a team. If a coach joins with the club code, their team does appear in your club dashboard, but it stays on their own account, and then their own subscription applies with two coaches at most. If they transfer the team to the club account, that limit falls away.
The overview your committee now keeps in a spreadsheet
Players, linked accounts, attendance and what is coming up: per team, filled in for you.
Many technical committees keep a little list: how many players each team has, how many coaches are on it, how attendance is doing. That list is usually a spreadsheet, and after January nobody keeps it up.
The club dashboard in Koach fills itself. Per team: how many players, how many of them have an account of their own, how many sessions and matches are coming up, and the attendance rate across all the sessions that actually went ahead, because cancelled sessions do not count. If attendance drops away in a youth team, you see it in November and not at the evaluation in June.
On top of that comes the club report: all the teams you coach or own yourself, in a table with win-loss, attendance and top scorer, to download as CSV for your annual report. The club dashboard above is about every team in the club; the club report is about yours.
Next season's team selection, without a spreadsheet
Several drafts side by side. Nothing changes until you say final.
In Koach you build a selection as a draft. You divide the names, you make a second and a third version, you copy one to try something out. All that time nothing changes in the app of your coaches and your players: nobody suddenly turns up in another team.
Next to every name you see the numbers from the closing season and the age group, calculated on 30 September, the reference date the Dutch federation uses. Choose a version and make it final, and everybody moves in one action, new teams are created and the closing season is recorded per player. The other drafts stay readable as lapsed, handy if somebody drops out in August after all and you want to go back to your second scenario.
Messages that do not disappear in the group chat
Your members open Koach for their own business. That is where the club message lands.
A club app that only pushes club news goes quiet after a month. Koach is on your players' and parents' phones because they do their own things there: signing up or off for a session or a match, looking at the calendar or putting it in their own, signing up for a bar shift, checking their volunteer duty balance, seeing what they still owe, following their statistics and badges. Put a club announcement there and it sits on the screen they are looking at anyway.
Every member decides for themselves which kind of message they want, and nobody gets the same message twice. That saves you the muted group chat. If the app is on their phone with notifications on, they get a reminder the evening before a session or a match, and a nudge if they have not signed up 48 hours beforehand. If those notifications are off, they find it in their calendar in the app, the screen they visit anyway.
And whatever really everybody has to read, you send as club mail: a real email per person, from your own club domain, with an unsubscribe link that works. Not a hundred addresses in one field.
Who gets to see what
Four board roles with their own permissions, enforced on the server and not only on screen.
At many clubs the contact details of youth members sit in three files with four people. In Koach you give every board member a role, and that role decides what they get to see club-wide. Within a team the coaches of that team simply keep access to their own players, because they need it to coach.
May do everything, including adding other administrators and setting the sender domain for club mail. That last one touches the mail reputation of the whole club and therefore stays with one person.
Announcements, members and their contact details, venues, club night, committees, club mail, team selection and volunteer duties. Not the payments and not the sender domain.
The payments, the announcements and the member list with contact details. No access to the team selection, the venues or the club night.
Sees who plays in which team, but deliberately gets no email addresses of members and no linked parents. That role works confidentially and one to one, and needs no member export.
Whoever does not have a permission does not get the data: it is not even fetched. For youth members Koach only returns the age in years, never the date of birth itself. Your club is responsible for how its volunteers handle member data; this is how you can show it.
Replaces the patchwork you pay for today
The team app, the drill library, the group chat and the spreadsheets out. One subscription back.
Add up what runs side by side at your club right now. A team app for the matches, a separate drill library, a group chat per team for the announcements, and around that the spreadsheets: the team selection, the attendance list, the bar shift rota. Four things that do not know each other, and part of it is on your club's bill every month.
Koach takes that layer over. Your coaches plan their sessions and pick from the 200+ drills that are already in there, plus everything your own coaches build. Players sign up and off per session and match, building a line-up and live scoring are included, and attendance per team and the development of every player roll out by themselves.
On top of that comes the club work: next season's team selection, the venue schedule, the bar shifts with the duty balance, and announcements that arrive in the app and as club mail instead of in a muted group chat. Together that is one subscription for your whole club.
Just as important is what Koach does not take over: the member administration, collecting the membership fees and the federation's match forms. So the package that holds your members, your fees and your federation levy simply keeps running, and there is no member import either: members arrive because a coach enters their team or invites somebody.
The payments list only keeps track of who still has something outstanding and adds your own payment link next to it: Koach sends no money and receives no money.
Live in five steps
Your coaches do not have to create a new account.
A coach who already uses Koach, or a board member who arranges it for the club.
One code per club. You find it in your club settings and copy it with one tap.
Their teams and everything in them come along, and nobody has to retype a thing. If you want the club subscription to cover those teams too, have them transferred to the club account.
Players, linked accounts, the number of upcoming sessions and matches and attendance per team, without anybody keeping track.
By email address. From that moment on everybody sees exactly what belongs to their role.
What it costs
One amount for the whole club.
Club costs € 9.99 per month, or € 8.33 per month paid yearly. That is the amount for your whole club, no matter how many teams and how many coaches are in it.
Players and parents use Koach for free; you only pay as a coach or as a club. You can try Koach free for 14 days first, without a credit card, and that trial runs with one team. The club dashboard, the team selection, the club mail and the board roles come with it as soon as the Club plan is running.
See the full comparison →Questions your board is going to ask
Start with your first team. The rest will follow.
Start with the team you coach yourself. The rest of the club joins as soon as the Club plan is running, and what your coaches enter stays with the club.