Volleyball club membership list: every team on one screen
How many members does the club have right now? It is the simplest question at a committee meeting and usually the slowest one. Someone promises to ask the coaches, and three weeks later a list appears that is already out of date. In Koach that list is waiting for you: the Members tab shows every player of every team at once.
Why nobody knows the real number
A club rarely keeps its membership list in one place. The treasurer has a file of who pays the fee, the match secretary a list of who is eligible for the league, and every coach has their own squad in a group chat on their phone. Those three slowly drift apart, because they are updated at different moments: a player who quits halfway through the season disappears from the team chat within a week, stays in the fee file until the end of the season and was never entered in the third list at all.
You know how that ends. Nobody is lying, and yet not a single number is right. The question “how many members do we have” gets three answers, and the question “who is actually in that new women's team” gets none. So the board does what boards do: a round along the coaches, asking them to send their little list over. That takes a week, produces seven different formats, and starts all over again three months later.
The way out is not yet another file, but one place where the data already sits. Coaches keep their squad in Koach because they need it themselves — for the line-up, for attendance, for the match. Add that work up across every team in the club and you already have the membership list. Adding it up is what the Members tab does, and it happens at the moment you open it.
Where the list sits
The membership list lives in the club section, not in the team screen. Go to Profile and tap Club dashboard. A strip appears along the top with the club's sections — Overview, Members and everything else that belongs to your role. Tap Members and the list is fetched.
You only see that way in if you are a club manager. A coach who keeps their own team up to date never comes here — and does not need the club's list either. Who counts as a club manager and how you add one is in managing your volleyball club. Only teams actually linked to your club are counted; a team that has not filled in the club name yet is not among them.
What you see next was not entered by the board. It is the sum of what the coaches were already doing this week. If a coach adds a new player today, that player is simply there at tomorrow's meeting — with nobody having run an export, and nobody having had to forward a file.
What each member's line tells you
Every line starts with the member's name: first name and surname, as the coach typed them. Underneath there may be a second line, and that one tells you the important part straight away:
- An email address. The member has their own Koach account and this is the address they log in with. So you need not ask whether somebody is reachable.
- No account. The player is in the team but has never linked the app. Often that is a young player; sometimes it is an invitation that fell between two stools. If you see several in a row, that is a job for the coach: inviting players with a link takes them no time at all.
- Parent: name. For youth players the linked parents sit underneath, with their own address next to them. For an under-age member that is exactly the line you are looking for when something has to be arranged. How that link comes about is in adding parents to your team.
To the right of the name there may be a small label with the member's status. If there is nothing, the player is simply active; if there is something — injured, absent, inactive — the coach set it that way. That is more useful to a board than it looks. A team with twelve members on paper that trains with eight is something you spot here at a glance, and that is worth a conversation about a stand-in or a partnership before the matter solves itself through a resignation.
A name may also carry the label Training-only player. That is somebody who joins the sessions without belonging to the regular squad, for instance in the run-up to a new season. For your membership records that is a real difference: a training-only player is usually not yet a paying member, so you want to see them listed without counting them in.
Searching by name or team
At the top sits a single field: Search by name or team. It searches both at once. Type a name and you keep that person; type part of a team name and you keep that whole team. There are no other buttons, and that is deliberate — a row of five filters is slower than simply typing what you are after.
Underneath sits the club's member count. That is the number the committee meeting asked for, and it is not a snapshot from a while ago. It stays on the total while you search, so it counts the whole club and not whatever your search term happens to leave over.
The list itself is grouped by team, on team name. So you do not scroll through three hundred names in alphabetical order, but past the teams you know, with their players underneath. That matches how a club talks about itself: nobody asks “how many members between M and P”, everybody asks “how is Women's 3 doing”.
One thing is worth knowing: somebody who plays in two teams appears twice — once under each team. That is not a bug but the intention. The status is correct per team: the same person can be active in one team and injured or inactive in the other. So when you count members here you are counting places in teams; if you want to count heads, take a moment for the duplicates. A club usually knows exactly who they are.
The list is read-only, and that is the point
You cannot change anything on this screen. No editing a name, no removing a player, no correcting an address. That feels like a limitation at first and is in fact the reason the list is right.
Member data needs one owner, and that is the coach of the team. They see the player every week, they know who has quit and who got injured, and they adjust it because they need it themselves for next weekend's line-up. If the board could edit it too, you would get back exactly the problem this screen was built to solve: two people updating the same line, and nobody knowing which version is the latest.
So if something is wrong, the route is: ring the coach of that team. They change it in their own team screen — via the player and Edit player — and the next time you open the membership list it is correct. That is the same working principle as the rest of digital team management: data is entered where it arises, not where it is read.
Two things are therefore deliberately missing here. Coaches and assistants are not in this list — it is a list of players, not of everyone walking around the club. And a parent has no line of their own; they sit under the child they belong to, because that is the reason they are in the app.
Who may see contact details is decided on the server
This is the most sensitive screen in the whole club section. It holds names, addresses and the contact details of parents of under-age members, right across every team — precisely the kind of list you do not want floating around everywhere.
So Koach works with two levels here. The first opens the door: names and teams. The second decides whether the contact details come along: the email addresses, the link to an account and the parents. Which level belongs to which role is fixed in the role itself. You pick it on the Admins tab, where next to an email address you also set a Role: every club role may see the names and teams, but not every role gets the contact details with them.
More important is how it works. If a role may not see the contact details, they are not hidden on the screen: they are never sent to the device at all. What is not there cannot leak through a screenshot, a shared phone or somebody handier with technology than expected. The screen then simply shows names, teams and statuses — a perfectly good membership list for most questions a board has.
If the addresses are included, it says so: behind the member count appears the line “This list contains contact details. Do not share it outside the board.” Not a legal warning, just a reminder at the moment it matters. What the club has to arrange beyond that — on what basis you keep member data, for how long, and what happens if something goes wrong — is in GDPR and your club's member data.
In short: use this screen to look, not to export. A list you retype into a spreadsheet is a second truth from that moment on — and it is guaranteed to fall behind the first.
What it gets you
The real difference is not in the feature but in what disappears. No more round along the coaches for an up-to-date overview. No file that one person keeps and that stalls the moment that person sits a season out. No argument about which number is the right one.
Instead, just before the meeting you open the club dashboard, tap Members, and read out what is on the screen. Takes a minute, and it is correct — because it is the same work the coaches were doing this week anyway.
Frequently asked questions
Who can view the club's membership list?
Only club managers. You open it through Profile → Club dashboard → Members. A coach who only runs their own team does not see that way in and simply keeps their own player list.
Can I change details in the membership list?
No, the list is read-only. Changes are made by the coach of that team in their own team screen, via the player and Edit player. That way every piece of data keeps one owner and no two versions start running side by side.
Why does somebody appear twice in the list?
Because they play in two teams. A player exists per team, so that status, shirt number and attendance are correct for each team separately. They therefore appear under both teams, possibly with a different status.
Why do I see no email address for some members?
There are two possible reasons. Either the member has not linked an account of their own — then it says 'No account' under the name. Or your role in the club gives no access to contact details; in that case they are never sent to your device and nothing is shown.
Are coaches and parents in the membership list too?
Coaches are not: this is a list of players per team. Linked parents do appear, but not as a line of their own — they sit under the child they belong to, with their name and address.
