Tools & admin
Software, tracking statistics and the paperwork behind a volleyball club.
Electronic Volleyball Scoresheet vs Paper: Which Counts?
The official scoresheet, an electronic scoresheet and your own scoring app are three different records.
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How to Switch Team Management Apps Mid-Season Safely
Switching team management apps mid season: what to export first, what realistically comes with you, and how to move your team over without chaos.
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How to Get Your Team to Actually Use the Team App
You rolled out a team app and half the squad ignores it.
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How to Keep Volleyball Stats on Paper: A Simple System
Keeping stats without software: which numbers to pick, which symbols to use and how to stay with the pace of a rally using nothing but pen and paper.
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Why a WhatsApp Group Doesn't Work for a Volleyball Team
A group chat is fine for banter and quick questions, but it breaks down on availability and planning.
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Can AI Track Volleyball Stats Automatically from Video?
Camera systems promise automatic volleyball stats from video.
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How to Fill Out a Volleyball Score Sheet Step by Step
How to fill in the score sheet box by box, from the header to the signatures, plus the five errors that cause the most trouble later.
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Where to Put the Camera to Film a Volleyball Game
Filming your own matches? This is the camera position that always works, the right height, what to keep in frame and the mistakes that ruin the footage.
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How to Livestream a Volleyball Match With Your Phone
Streaming a match for family who cannot be there: what setup works with a phone, why gym wifi is your biggest risk, and what usually goes wrong.
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Volleyball club handbook: what goes in and who keeps it current
Volleyball club handbook: the nine sections it needs, one page per role, and the maintenance rule that keeps it current without a yearly rewrite.
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GDPR for a sports club: which member data do you keep?
GDPR for a sports club: the lawful basis for holding member data, how long you keep it, who inside the club may see it, and what you do when there is a breach.
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Club volunteers: do the job or buy it off?
Club volunteers: four ways to share out the work of a sports club, which buy-off fee actually holds up, and the question to ask before you introduce anything.
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The club dashboard for your volleyball club: everything in one place
The club dashboard for your volleyball club: where the way in sits, which ten tabs it holds and why you only ever see the parts that match your role.
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Volleyball club membership list: every team on one screen
Keep your volleyball club membership list without ringing round: the Members tab shows every player of every team, with status, account and linked parents.
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Team selection for the new season: a draft in Koach where nothing moves yet
Build your team selection for the new season in Koach: fill groups, copy this year's teams and keep several drafts side by side, without anything moving.
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Moving players to the new volleyball season: making the allocation final
Moving players to the new volleyball season: exactly what happens when you make your club's team allocation final, and what it deliberately leaves alone.
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Tracking club duties: who has actually done their shifts?
Tracking club duties without a spreadsheet: switching it on per club, each member's total against the norm, ticking off in two taps and nothing ever erased.
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Referee and scorer rota for home matches: the Match day tab
Build a referee and scorer rota for your home matches: set up only the roles you need, pick people who are qualified, and share the rest out fairly.
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Volleyball club venue schedule: your fixed weekly slots in one place
Volleyball club venue schedule: record your sports halls and their fixed slots in one place, with the day, time, court and team.
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Recording committees at a sports club: the club behind the teams
Recording committees at a sports club: use the Organisation tab to log who sits on which committee and in which role, and build groups for targeted club email.
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Tracking membership fees at a volleyball club, without accounting software
Track membership fees at a volleyball club without accounting software: create an item with an amount and a payment link, add a team and tick off who has paid.
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Sending an email to all the members of your sports club
Email all the members of your sports club without a bcc list: how to pick your recipients, see who you really reach and give people an unsubscribe link that works.
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Setting up your own email domain for a sports club
Set up your own email domain for a sports club: connect the domain, put the DNS records at your own web provider and have them checked.
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Adding club admins: the four roles and what each one is for
Add fellow board members as club admins on their email address and give each one a role: club manager, treasurer, board member or confidential adviser.
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Digital volleyball scoreboard: on the wall, portable or run from a phone
A digital volleyball scoreboard on the wall, a portable board or a screen driven from a phone or tablet: what each route really asks of you in the hall.
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Club membership software: five questions that make the choice for you
Choosing membership software for a sports club: five questions about members, data entry, money, teams and roles, and which kind of system each answer points to.
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Tracking volleyball stats in Excel: where a spreadsheet gives out
Volleyball stats in Excel, with the roster and the schedule alongside: what each sheet does well, where it breaks down and when a spreadsheet is enough.
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Club registration form: from a completed form to a place in a team
Club registration form: what happens after Send.
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Collecting membership fees at a sports club: direct debit, payment link or bank transfer
Collecting membership fees at a club: the three ways to take the money side by side, when instalments really work, and a reminder rhythm that costs you no members.
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Photos of youth members: asking for consent and recording it
Photos of youth members: how to ask consent per type of use, record a no so that every coach sees it, and what you do and do not put next to an image.
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