The club dashboard for your volleyball club: everything in one place

A club is not a big team. Anyone sitting on a committee works with membership lists, halls, duty rosters, sub-committees and payments — none of which a coach ever runs into. In Koach all of that work sits together in one walled-off part of the app. This piece shows what is inside, so you know which section you need before you dive in.

Reading time: 7 min

The way in is in your profile, not in the bar along the bottom

The bar along the bottom of the app belongs to the coach: dashboard, team, training, match, calendar. Club work does not belong there, because nine times out of ten you open the app to get a session ready and not to move a hall slot. So the club section sits one step further away. Go to Profile and scroll to the Club section; the top row there is called Club dashboard.

That row is not there for everyone. You see it if you hold a Club subscription yourself, or if someone who does has added you to the club as a manager — for that row you do not need a Club subscription of your own. If you cannot reach your profile, because you are not in any team or because the trial on your own account has ended, the same Club dashboard button is on the first screen of the app. What a club account involves and how you add someone is in managing your volleyball club. If your team is not sitting under a club yet, that comes first: see linking your team to the right club.

Tap the row and the club section slides over the whole app, bottom bar included. That is deliberate: as long as you are in here you are working for the club and not for your own team. At the top you see your club's name and the season, with the back button to your profile top left. Every section opens as its own screen with Club top left to go back, and you refresh by pulling the list down (with a mouse, use the button top right).

The club dashboard of a club: the club name and the tiles Teams, Players and No account at the top, with the groups People and Planning below, one row per section — The club dashboard: one list in groups, with a badge next to a section showing what is still open.

One list in four groups

The first screen carries your club's name. At the top you see how many players have a linked account, with three tiles: Teams, Players and No account. Below that, every section sits in one list, split into four groups: People (Members, Teams, Team log), Planning (Duties, Match day, Halls), Club (Organisation, Fees, Email, Admins) and Data. A row carries a badge with what is still open, such as the number of members without an account or the teams that need attention. Every section opens as its own screen. Below they are listed in the order of the list, with one sentence on what each one does. Every section has its own article: this is the map, not the manual.

Members: every player of every team in one searchable list, grouped by team, so you no longer have to open team after team to find out who plays where. Through More next to a name you move someone to another team or send them an invite.
Teams: a draft in which you divide the members over next season's teams; while it is still a draft nothing changes to your real teams, and only when you make it final do the players actually move.
Team log: read what a team's coaches have recorded: the sessions with attendance, how much of the programme was done, the coach's report and their notes on players. At the top are the teams that need attention, with the reason as a badge, and below them the other teams with their attendance. Read only, and only for the club manager, the board and the technical manager; the club manager and the board can also use the + at the top to add every team to the app in one go.
Duties: the running count per member of the volunteer shifts the club asks of them each season: how many were owed, how many have been worked and who is falling behind.
Match day: for each home match, the people you need around it (referee, scorer, hall duty), together with the list of who is qualified to whistle or to score. For each date, Day plan opens the plan for that day with courts and times, and the button at the top right holds the bar duties.
Halls: the sports halls where the club plays and trains, drawn as a floor plan with the fixed slots per court. With Publish schedule the coaches get their hall time on their dashboard.
Organisation: the club's committees and the groups you can email, each with the people who sit in them.
Fees: who still owes what (membership fee, team kit, a tournament entry), ticked off as open, paid or waived.
Email: a message to a group of members from the club's own address, for which you link the club's domain once.
Admins: who is allowed into this club section and with which role; this is where access is granted and taken away again.
Koach on your club site and Export all data (group Data): a piece of text with download links for the club website, and all your club's data as a single file.

One thing is deliberately missing from that list: sending a short notice to everybody. That sits separately in your profile under Club announcements, because the announcements themselves are for all members and not only for managers. How that works is in one message to every team in the club.

You only see what belongs to your role

A club divides its work, and the app ought to follow suit. Under Admins everyone you add gets a role: club manager, treasurer, board member, confidential adviser or technical manager. That role decides which rows appear in the list for that person: a role without rights to a section simply does not see that row, and a group without rows disappears altogether.

One thing matters here: the lock is not in the button. Anyone trying to open a section by some other route still gets no data, because every request is checked against the role again on the server. That is not excessive caution. The membership list holds names, email addresses and the linked parents of under-age members; that is exactly the sort of data you do not want to be explaining later that anyone with a login could reach.

For you as a board member the effect is pleasantly practical: you no longer have to share login details. The treasurer gets their own access, the confidential adviser theirs, and nobody has to look over a section that is none of their business. And when someone steps down from the board, you remove their row instead of having to change a shared password.

Do you run more than one club?

It happens more often than you would think: somebody keeps the membership records for two clubs, or a merged club runs two names for a while. If you appear as a manager at more than one club, the club name at the top of the club dashboard becomes a button with a small arrow. Tap it and you pick the other one.

The rest of the club section follows that choice. Figures, members, halls and admins belong to one club at a time, so after a switch they are fetched again rather than leaving you staring at the previous club's numbers. Your role can differ per club as well: manager at one, treasurer at the other. The list adjusts along with it.

What the club section is not

Just as worth stating as what is in it. Koach never touches money. Under Contributions you keep track of who still owes what and you can drop in your own payment link, but the paying itself happens outside the app. Nothing is collected, nothing is passed on and nothing is written off without a human ticking it.

It is not a replacement for the membership records held by the federation your club plays under either. Registering players, deregistering them and player passes all stay there. The club section works with the people who sit in a team inside the app; anyone who is not in a team does not appear in this overview.

And it is not a coaching tool. Reading along is allowed: the Team log shows you a team's sessions, how much of the programme was done, the coach's report and their notes on players. Creating and changing is not — setting up a session, reshuffling a programme or writing a note stays with that team's own coach. Drills, line-ups and the statistics counted during a match sit entirely on the other side of the back button. What a coach of several teams can see across their own groups is in coaching more than one team.

Where to start when it is still empty

The first time you open the club section, most of it is empty. That is normal — the sections lean on each other, and starting in the wrong order costs the most time. A route that works:

First make sure every team in the club carries the same club name. If they do not, the figures at the top of the club dashboard stay half empty and none of the numbers add up.
Then add at least a second person under Admins. One manager is a risk: if that person drops out, the whole club grinds to a halt behind a single login.
Next, set up Venues with their fixed slots. They are the base the rest of the planning rests on.
Only after that, pick up whichever section you actually need now — the match days for the coming weeks, or the contributions for this season. There is no need to set everything up at once, and nothing you skip blocks the rest.

If your club is right at the beginning of all this and you are wondering whether it suits you, read from one team to the whole club first. That piece is about taking the step; this one is about what you find once you have taken it. What the Club plan costs and what comes with it is on Koach for volleyball clubs.

In short: Profile, then Club dashboard. One list with a row per piece of club work, and you only see what matches your role. Start with the club name on every team and a second manager — the rest can wait until you need it.

Frequently asked questions

Can I throw a team selection away again if I do not like it?

While the selection is still a draft, yes: you discard the whole thing and nothing changes to your real teams. Once you have made it final you cannot — the players really have moved to their new team and the selection is locked. During that move a player's statistics, attendance and notes travel with them, so no history is lost. Making a selection final is also reserved for a club manager or a board member, not for every role.

Does someone I add as a manager need a subscription of their own?

Not for the role itself: it costs nothing, and the club rights run through the Club subscription of the club account. The club dashboard stays open to them as long as the club pays, also without a team of their own and also once their own trial has ended. For a team, the same rules apply as for any coach: if they coach a team that sits on the club account, they use Koach for free as long as the club pays, and as a player or parent it is always free. A team that is only their own needs its own subscription after the 14-day trial. What is also required: that person must already have a Koach account on exactly the email address you type in. If the account does not exist yet, you get the message that there is no account on this address and they have to sign up first. So watch for typos, and for the second address people sometimes use.

What happens if I accidentally remove myself from the admin list?

Stepping down is always allowed, without anyone else approving it — handy when you no longer do the job. But if you are the last manager, Koach blocks it and tells you to add someone else first. That is deliberate: otherwise the club would lock itself out of its own club section. If you left while others were still there, any one of them can add you back with your email address.

Can my players and coaches see that a club section exists?

The way in appears in the profile only for people on the admin list; for an ordinary coach or player it is simply not there. What members do get to see is their own business: the duty they have been rostered for and the amounts still open in their own name. What somebody else still owes, or how far behind another member is, stays invisible to them.

Try it yourself in Koach

Less admin, more coaching.

Get started with Koach

Download on theApp Store Get it onGoogle Play

Or read first what the volleyball coaching app does.