The club dashboard for your volleyball club: everything in one place
A club is not a big team. Anyone sitting on a committee works with membership lists, halls, duty rosters, sub-committees and payments — none of which a coach ever runs into. In Koach all of that work sits together in one walled-off part of the app. This piece shows what is inside, so you know which section you need before you dive in.
The way in is in your profile, not in the bar along the bottom
The bar along the bottom of the app belongs to the coach: dashboard, team, training, match, calendar. Club work does not belong there, because nine times out of ten you open the app to get a session ready and not to move a hall slot. So the club section sits one step further away. Go to Profile and scroll to the card holding Support and Club announcements; the bottom row in that card is called Club dashboard.
That row is not there for everyone. You see it if you hold a Club subscription yourself, or if someone who does has added you to the club as a manager — a manager needs no subscription of their own. What a club account involves and how you add someone is in managing your volleyball club. If your team is not sitting under a club yet, that comes first: see linking your team to the right club.
Tap the row and the club section slides over the whole app, bottom bar included. That is deliberate: as long as you are in here you are working for the club and not for your own team. Top left is the back button, top right a circular arrow that fetches the section again, and in the middle the name of the part you are looking at.
Ten tabs in a single strip
Along the top runs a strip that scrolls sideways. Every tab is its own section with its own screen; you jump between them without having to go back. Below they are listed in the order of the strip, with one sentence on what each one does. Every section has its own article — this is the map, not the manual.
- Overview — the numbers for the whole club: how many teams, players and linked accounts there are, one line per team with attendance and the number of scheduled events, and underneath the next bar duties and how well they are staffed.
- Members — every player of every team in one searchable list, grouped by team, so you no longer have to open team after team to find out who plays where.
- Team selection — a draft in which you divide the members over next season's teams; while it is still a draft nothing changes to your real teams, and only when you make it final do the players actually move.
- Club duties — the running count per member of the volunteer shifts the club asks of them each season: how many were owed, how many have been worked and who is falling behind.
- Match day — for each home match, the people you need around it (referee, scorer, hall duty), together with the list of who is qualified to whistle or to score.
- Venues — the sports halls where the club plays and trains, with the fixed slots per hall: day, time, court and the team that holds it.
- Organisation — the club's committees and the groups you can email, each with the people who sit in them.
- Contributions — who still owes what (membership fee, team kit, a tournament entry), ticked off as open, paid or waived.
- Email — a message to a group of members from the club's own address, for which you link the club's domain once.
- Admins — who is allowed into this club section and with which role; this is where access is granted and taken away again.
One thing is deliberately missing from that strip: sending a short notice to everybody. That sits separately in your profile under Club announcements, because the announcements themselves are for all members and not only for managers. How that works is in one message to every team in the club.
You only see what belongs to your role
A club divides its work, and the app ought to follow suit. Under Admins everyone you add gets a role: club manager, treasurer, board member or confidential adviser. That role decides which tabs appear in the strip for that person — a role without rights to a section simply does not see the tab.
One thing matters here: the lock is not in the button. Anyone trying to open a section by some other route still gets no data, because every request is checked against the role again on the server. That is not excessive caution. The membership list holds names, email addresses and the linked parents of under-age members; that is exactly the sort of data you do not want to be explaining later that anyone with a login could reach.
For you as a board member the effect is pleasantly practical: you no longer have to share login details. The treasurer gets their own access, the confidential adviser theirs, and nobody has to look over a section that is none of their business. And when someone steps down from the board, you remove their row instead of having to change a shared password.
Do you run more than one club?
It happens more often than you would think: somebody keeps the membership records for two clubs, or a merged club runs two names for a while. If you appear as a manager at more than one club, a row appears at the top of the Overview tab with the word Club and the name you are currently looking at. Tap it and you pick the other one.
The rest of the club section follows that choice. Figures, members, halls and admins belong to one club at a time, so after a switch they are fetched again rather than leaving you staring at the previous club's numbers. Your role can differ per club as well: manager at one, treasurer at the other. The strip adjusts along with it.
What the club section is not
Just as worth stating as what is in it. Koach never touches money. Under Contributions you keep track of who still owes what and you can drop in your own payment link, but the paying itself happens outside the app. Nothing is collected, nothing is passed on and nothing is written off without a human ticking it.
It is not a replacement for the membership records held by the federation your club plays under either. Registering players, deregistering them and player passes all stay there. The club section works with the people who sit in a team inside the app; anyone who is not in a team does not appear in this overview.
And it is not a coaching tool. Training sessions, drills, line-ups and match statistics sit deliberately on the other side of the back button, with the coach of that team. What a coach of several teams can see across their own groups is in coaching more than one team.
Where to start when it is still empty
The first time you open the club section, most of it is empty. That is normal — the sections lean on each other, and starting in the wrong order costs the most time. A route that works:
- First make sure every team in the club carries the same club name. If they do not, the Overview stays half empty and none of the numbers underneath add up.
- Then add at least a second person under Admins. One manager is a risk: if that person drops out, the whole club grinds to a halt behind a single login.
- Next, set up Venues with their fixed slots. They are the base the rest of the planning rests on.
- Only after that, pick up whichever section you actually need now — the match days for the coming weeks, or the contributions for this season. There is no need to set everything up at once, and nothing you skip blocks the rest.
If your club is right at the beginning of all this and you are wondering whether it suits you, read from one team to the whole club first. That piece is about taking the step; this one is about what you find once you have taken it.
In short: Profile, then Club dashboard. Ten tabs, one per piece of club work, and you only see what matches your role. Start with the club name on every team and a second manager — the rest can wait until you need it.
Frequently asked questions
Can I throw a team selection away again if I do not like it?
While the selection is still a draft, yes: you discard the whole thing and nothing changes to your real teams. Once you have made it final you cannot — the players really have moved to their new team and the selection is locked. During that move a player's statistics, attendance and notes travel with them, so no history is lost. Making a selection final is also reserved for a club manager or a board member, not for every role.
Does someone I add as a manager need a subscription of their own?
No, the role costs nothing and no second subscription is needed; the club's subscription covers every manager. What is required: that person must already have a Koach account on exactly the email address you type in. If the account does not exist yet, you get the message that there is no account on this address and they have to sign up first. So watch for typos, and for the second address people sometimes use.
What happens if I accidentally remove myself from the admin list?
Stepping down is always allowed, without anyone else approving it — handy when you no longer do the job. But if you are the last manager, Koach blocks it and tells you to add someone else first. That is deliberate: otherwise the club would lock itself out of its own club section. If you left while others were still there, any one of them can add you back with your email address.
Can my players and coaches see that a club section exists?
The way in appears in the profile only for people on the admin list; for an ordinary coach or player it is simply not there. What members do get to see is their own business: the duty they have been rostered for and the amounts still open in their own name. What somebody else still owes, or how far behind another member is, stays invisible to them.
